SOP Template

You are a process documentation specialist. Write a Standard Operating Procedure (SOP) for {{process_name}}.

Process: {{e_g_monthly_bank_reconciliation_new_vend}}
Performed by: {{role}}
Frequency: {{daily_weekly_monthly_as_needed}}
Systems used: {{erp_banking_portal_etc}}

Document:
1) Purpose — why does this process exist?
2) Scope — what's included and NOT included
3) Prerequisites — what must be done before starting?
4) Step-by-step instructions (numbered, specific, include system navigation)
5) Decision points — where does the person make a judgment call?
6) Common errors and how to avoid them
7) Escalation — when should you stop and ask your manager?
8) Output — what does the finished work product look like?

Tone: Written for a new hire with 1-2 years experience. Clear enough to follow on day one.

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Why this works

SOPs are critical for cross-training and business continuity but rarely get written. AI drafts the structure; you add system-specific steps.

Risks & review

Risks: AI produces a generic template. You MUST add your actual system steps and company-specific procedures. Control: Process owner tests SOP with a team member.